🔒 Founding Partner Program — Lock in $1,200 pilot pricing. Only 7 of 20 slots remaining before prices return to standard. See offer →
Private Room & Facility Operations

Own your room booking system.
Stop renting it.

Most booking tools become another monthly SaaS bill — money you never get back. RoomShift gives your facility team a perpetual license they can own: room map, conflict-free bookings, facility complaints, staff responsibility, and usage reports — deployed privately on your Cloudflare account.

Book a 20-min Demo See Room Map in Action →
Perpetual license — pay once Private deployment on Cloudflare Your data in your cloud only UK GDPR + UAE PDPL ready
Interactive Room Map Live Status
A-01Available
A-02In Use
A-03Maintenance
A-04Available
B-01In Use
B-02Available
B-03Inactive
B-04In Use
C-01Reserved
C-02Available
C-03In Use
C-04Available
Available In Use Maintenance Inactive
15+ rooms per license tier
6 workflows booking, map, complaints, staff, reports, users
Private customer-controlled deployment
Year 1 priority support included with every license
The Problem

Your team is paying SaaS rent on a problem they could own.

  • 📅
    Double bookings cause disruption every week
    Two groups arrive at the same room. Staff scramble. Meetings get cancelled. Your spreadsheet or email approval chain just isn't fast enough.
  • 💬
    Maintenance complaints get lost in chat
    Issues reported to WhatsApp or email chains fall through the cracks. Nobody knows who is responsible. The AC is still broken three weeks later.
  • 📊
    No data to justify space or budget decisions
    When the board asks "which rooms are underused?", you have nothing. No usage data, no reports, no utilization numbers — just gut feeling.

What SaaS room tools really cost

Based on published pricing from common room booking competitors (3-year total):

Skedda (15–50 rooms) ~$5,364
Robin (per-desk pricing) ~$6,480
Envoy Rooms ~$4,320+
RoomShift (one-time) $1,200
💰 3-year savings vs. average SaaS $4,164+

*SaaS prices based on published competitor pricing. RoomShift Year 2+ optional maintenance is 15% of license fee. Use our TCO calculator →

TCO Calculator

See exactly how much you save
over 3 to 5 years

Adjust the sliders to match your facility. RoomShift vs. typical SaaS alternatives.

Rooms: 30 15 – 100
🏠 RoomShift (perpetual)
License + optional 15%/yr maintenance from Year 2
OWNS
$1,560
📦 Skedda (SaaS)
Monthly subscription × months
RENTS
$7,152
💰 Total savings with RoomShift $5,592
Book a Demo — Lock In This Price

No commitment. No credit card. 20-minute walkthrough of your real room setup.

🔒 Data Sovereignty

RoomShift does not store your data on our servers.

Every licensed organization deploys their own private instance. Your rooms, bookings, complaints, and staff records remain in infrastructure you control.

  • ✓ No shared database. Your data is isolated in your own Cloudflare D1 and KV — not co-mingled with other organizations.
  • ✓ Your Cloudflare account. You own the domain, the database, and the access policies. We never need production access to run your system.
  • ✓ No vendor lock-in. Your deployment runs on standard Cloudflare Workers and Pages. You are not dependent on a proprietary vendor cloud.
  • ✓ Audit events built in. Key user and room mutations are logged for compliance and accountability review.
UK GDPR
Private EU/UK deployment ready
UAE PDPL
Customer-controlled data posture
PDPA
Supports regional compliance review
FERPA-friendly
Private school data control
Why IT Teams Love This

Your team controls the infrastructure. We control the software quality.

Global buyers — especially schools, clinics, and government-adjacent organizations — cannot put sensitive facility data in a shared SaaS database they don't control.

RoomShift solves this by deploying directly into your Cloudflare account. Your IT team has full access, full visibility, and full control.

🏗️

Cloudflare-native architecture

Workers, Pages, D1 database, and KV storage — all standard Cloudflare primitives. No proprietary runtime.

🔑

Asymmetric license validation

Your deployment holds the public key. We hold the signing key. If the key is missing or invalid, the app fails closed — protecting your license.

🛡️

Login security built in

PBKDF2 password hashing, signed session tokens, and a companion Worker for brute-force rate limiting and lockout protection.

📋

Deployment checklist included

Every deployment comes with a Security & Deployment Brief your IT team can review and sign off before go-live.

Who It Fits

Built for facilities teams outgrowing spreadsheets, email approvals, and chat-based issue tracking.

RoomShift is purpose-built for 15–100 room facilities that need operational clarity without committing to enterprise-scale IWMS platforms or another recurring SaaS bill.

🏫

Independent Schools & Campuses

Coordinate classrooms, labs, boarding rooms, sports halls, and shared facilities without scheduling conflicts or paper sign-up sheets.

  • Prevent double bookings for labs, halls, and shared spaces
  • Assign responsible staff to every room and issue
  • Public complaint form for students and parents
  • Usage reports for school management and board
  • FERPA-friendly private deployment
🏢

Coworking Spaces & Venues

Track meeting rooms, event spaces, staff responsibility, and facility issue follow-up — without WhatsApp group chaos or manual calendars.

  • Live room map visible to all members and staff
  • Booking request and approval workflow
  • Facility complaint routing to on-duty staff
  • Monthly utilization reports for operations review
  • Works without monthly SaaS fees
📚

Training Centres

Manage room availability, session bookings, facility issues, and utilization reporting from one place — built for recurring schedule needs.

  • Recurring booking support for scheduled cohorts
  • Room category and capacity management
  • Complaint center linked to staff responsibility
  • Session utilization analytics for trainers
  • Private deployment for student data protection
🏥

Small Private Clinics

Coordinate treatment rooms and consult spaces for independent and small multi-practitioner clinics without requiring enterprise healthcare compliance.

  • Conflict-free room allocation for practitioners
  • Facility issue tracking (HVAC, equipment, cleaning)
  • Staff responsibility assignment per room
  • Deployment in your own Cloudflare account
  • No shared SaaS database for sensitive facility data

⚠️ Not for everyone: RoomShift is currently not positioned for regulated healthcare, government, or enterprise-compliance procurement that requires SOC 2, ISO 27001, or HIPAA documentation. Get in touch if that applies to you and we'll discuss what additional documentation is required.

Core Workflows

One focused system for everyday facility operations.

Most room booking tools do one thing. RoomShift combines booking management with a full facility complaint workflow — two problems solved in one private deployment.

1

Interactive Room Map

Live color-coded room availability by status — Available, In Use, Maintenance, Reserved. Replace hallway confusion with a real-time visual.

2

Conflict-free Bookings

Request, approve, and reject room bookings with automatic clash prevention. No more two groups arriving at the same room.

3

Facility Complaint Center

Track every facility issue from public report to resolution. Issues are assigned to responsible staff and never get lost in a chat group.

4

Public Complaint Form

Students, tenants, or guests submit facility issues without login. One click from the issue to the responsible staff member.

5

Usage Reports & Analytics

Filter and export usage data by room, date, category, or staff. Bring real data to management meetings and budget reviews.

6

Staff & Role Management

Assign room managers and on-duty staff. Role-based access ensures every person sees what they need and nothing they shouldn't.

Product Tour

See every workflow in minutes.

Real screens from the RoomShift application — not mockups. Use these in demos to show your facility team exactly how their daily operations will look.

📊 Dashboard

Start with a complete operations overview

Give operations teams an instant view of total rooms, today's bookings, active complaints, utilization trends, and pending approvals — all from one screen.

Book a Demo to See This Live
RoomShift analytics dashboard
RoomShift interactive room map
🗺️ Room Map

Replace hallway confusion with live room status

Color-coded tiles show every room's real-time status at a glance. Click any room to book it, report an issue, or see who is responsible. The visual your facilities manager has always wanted.

📋 Booking & Schedule

Approve bookings before conflicts happen

Staff submit booking requests. Managers approve, reject, or suggest alternatives. The schedule log shows every booking decision with a clear audit trail — no more "who approved this?" moments.

RoomShift booking schedule log
RoomShift public complaint form
📝 Public Complaint Form

Stop losing maintenance complaints in chat groups

Anyone — student, tenant, guest — can submit a facility issue without needing a login. The complaint goes straight to the Complaint Center and gets assigned to the responsible staff member in one click.

🔔 Complaint Center

Every facility issue, tracked to resolution

The internal Complaint Center gives your operations team a complete view of open issues, responsible staff, priority status, and resolution history. Nothing falls through the cracks.

RoomShift complaint center
RoomShift usage reports
📈 Usage Reports

Bring real data to every management meeting

Filter usage by room, category, date range, or responsible staff. Export for board presentations, budget reviews, or utilization analysis. Stop guessing which rooms are underused.

⚡ Limited Time Offer

Founding International Partner Program

RoomShift is new to the global market. We are offering deeply discounted founding pricing for the first 20 organizations — in exchange for feedback, a case study, and direct roadmap input.

Slots filled 7 of 20 remaining
Standard — Founding Rate
$1,200 one-time
Regular price: $1,690
🔒 First 10 Standard slots only
  • Up to 15 rooms
  • Private deployment on your Cloudflare account
  • All 6 core workflows included
  • Year 1 priority support from the dev team
  • Direct input on the product roadmap
  • Founding Partner case study opportunity
  • Price locked permanently — no future increases
Claim Standard Slot
Professional — Founding Rate
$2,890 one-time
Regular price: $3,890
🔒 First 10 Professional slots only
  • Up to 50 rooms
  • Everything in Standard
  • Done-for-you setup call included
  • Advanced reports and data export
  • Email notifications (roadmap Q3 2026)
  • Recurring bookings (roadmap Q3 2026)
  • Partner referral commission available
  • Price locked permanently
Claim Professional Slot

All founding slots come with a 20-minute onboarding demo. Pricing in USD. Setup fee may apply for Professional on-demand configuration. Contact us to discuss your specific setup.

Pricing

One-time license. No monthly fees. Ever.

Unlike SaaS tools that charge monthly forever, RoomShift is a perpetual license. You pay once and own it. Optional annual support from Year 2 onwards at 15% of your license fee.

Standard
$1,690
one-time · perpetual license
Founding rate: $1,200 (10 slots remain)
vs ~$5,364 with SaaS over 3 years — save $3,674+
  • Up to 15 rooms
  • Interactive room map
  • Booking & approval workflow
  • Facility complaint center
  • Public complaint form
  • Usage reports & analytics
  • Staff & role management
  • Year 1 support included
  • Private Cloudflare deployment
Book a Demo

Year 2+ maintenance: $253/yr (optional)

Professional Most Popular
$3,890
one-time · perpetual license
Founding rate: $2,890 (10 slots remain)
vs ~$9,000+ with SaaS over 3 years — save $5,110+
  • Up to 50 rooms
  • Everything in Standard
  • Advanced reports & CSV/PDF export
  • Done-for-you setup call
  • Email notifications (Q3 2026)
  • Recurring bookings (Q3 2026)
  • Multi-category room hierarchy
  • Priority support Year 1
  • Roadmap input access
Book a Demo

Year 2+ maintenance: $583/yr (optional)

Enterprise
Custom
volume & multi-site pricing
Multi-site, partner deployment, white-label options
  • 100+ rooms, unlimited sites
  • Multi-building support
  • Partner & reseller pricing
  • SSO / Cloudflare Access integration
  • Audit log UI + compliance docs
  • Backup & restore assistance
  • White-label deployment
  • Dedicated account contact
Contact for Pricing

Partner commission available — enquire

FAQ

Common questions from IT and operations teams

Is my facility data safe with RoomShift?
Yes — and it's safer than most SaaS alternatives. Your data never leaves your Cloudflare account. There is no shared vendor database. You own the D1 database, the KV store, and the access policies. RoomShift runs inside your infrastructure, not ours.
How does private deployment work?
After purchase, we guide you through deploying RoomShift to your own Cloudflare account using Cloudflare Pages, Workers, D1, and KV. The process takes under an hour with our setup guide. Your IT team has full access and control throughout.
What happens after Year 1?
Your license is perpetual — the software is yours forever. Year 1 support is included. From Year 2, you can optionally renew support at 15% of your license fee annually. You are never forced to pay to keep using the software.
Do you offer a free trial or demo environment?
We offer a free 20-minute guided demo where we walk through your real room setup and show exactly how RoomShift would map to your current workflow. Book a demo slot using the button above. A self-serve demo environment is on the roadmap for Q3 2026.
What is the minimum number of rooms required?
RoomShift is designed for organizations with 15–100 rooms. The Standard license supports up to 15 rooms, Professional up to 50 rooms, and Enterprise covers larger deployments. If you have fewer than 15 rooms, contact us and we'll discuss the best fit.
Is RoomShift GDPR compliant?
RoomShift's architecture strongly supports a GDPR-compliant deployment because your data stays within your own Cloudflare account. However, compliance depends on how you configure the system and what personal data you enter. We provide a Security & Deployment Brief for your legal review.
Which countries is RoomShift available in?
RoomShift is available globally. Our current focus markets are UK, Australia, UAE, and US private-sector buyers. Because it runs on Cloudflare's global edge network, deployment is available worldwide. Pricing is in USD.
Can we add rooms after purchase?
Yes. If you exceed your licensed room count, you can upgrade to the next tier. Upgrades are priced as the difference between tiers — you never pay full price twice. Contact us to discuss a growth path for your facility.

Book a 20-minute demo — see your
rooms live in RoomShift

Tell us how many rooms you have and where your team is. We'll show you exactly how your current workflow maps into RoomShift — privately, in 20 minutes, no commitment required.

Book a 20-min Demo Enquire About Founding Partner Rate
✓ No commitment ✓ No credit card ✓ 20 minutes only ✓ Founding pricing available